: generally the business owner or one or more designated persons decided by the business owner. They 'take charge' of the software within the establishment. This will include setting-up passwords and permissions for those who are able to have access to the software.
: information requested by the software in relation to that person's restrictions in the use of the software, controlled by user name and password.
A double password system is in place. The first allows a setting access to the system. The second allows individuals to sign-in and have access to the software and their setting's data. Individuals are named and have their own passwords, and these are set-up by the Designated Supervisor.
As staff leave the setting they should be removed from the system by a Designated Supervisor, thereby preventing access to the data stored within the system.
Personnel of Spark Early Years cannot access the data of individual settings. The Designated Supervisor may choose to give personnel from Spark Early Years access to their data by assigning a temporary user name and password. After use, this password should be deleted by the Designated Supervisor in order to preserve data privacy.
Sensitive information about families has been purposefully limited.
The data is stored on secure servers within the UK, and fully complies with data protection within the UK.
The data is encrypted when it is transmitted from and to the servers.